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Fundraising drive

August 8, 2006

Hey everyone, a quick update. We’re about a month away from PodCamp, and so far, things are shaping up nicely. However, one area where we need your help – everyone’s help – is in fundraising. We are aiming to raise an additional $5,000 for the event. Why? Well, here’s what our short list of expenses are to date.

  • Venue. Obviously, a pretty big expense in and of itself. The Museum of Science, Boston stepped up for this one and hit it out of the park.
  • T-Shirts. It’s been tradition to have a t-shirt for xCamps, and we’d like to keep to it, but a run of 200 shirts will cost about $2,000 after all is said and done.
  • Food. We’re estimating about $600 for a giant quantity of drinks and snacks. Porter Novelli stepped up for dinner on Day 1. The Student Loan Network is picking up lunch on Day 1. We still need sponsors for Day 2 meals, about $600 total.
  • Insurance. This is a big deal. Our venue requires us to take out an insurance policy for the event, effectively saying if something goes horribly wrong, we’ve got coverage for a lawsuit. The quotes we’ve received average $1,000. This one is a must-have – no insurance, no event.
  • Badges and supplies. We’ve noticed that office supplies are expensive, and it’d be nice to have some basic badge holders for people to put their business cards in. $1,000 is what we’ve seen for 200 holders.
  • So far, we have two podsafe bands – Brother Love and Uncle Seth – signed up. While they’ll be bringing cartloads of their merch for sale (which we encourage you to buy in triplicate) we’d also like to offer them some cash as well.
  • Finally, there are ALWAYS unanticipated expenses. We’ve received generous donations from VloggerCon/Node101, Tech Superpowers, Feedburner, and Podzinger, but we need to hit at least $5,000 more. Can you help?

That’s it, folks. As you can see, this isn’t going to be a cash cow for anyone – no one is going to get rich off of PodCamp. We’ve made a commitment as organizers to be as open and honest with you as we can, so that you know exactly where your sponsor dollars are going. If you know of a company or individual who wants to contribute, now is the time.

Christopher Penn, PodCamp Organizer

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